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Privacy Policy

Information for applicants about how European City Campus use Student's personal data and with whom we share it, and also Student's personal details can be used to provide them with information, products or services as well.


How European City Campus use Student's information

European City Campus use Student's information to:

  • Enable European City Campus to supply Students with the goods, services and information they have requested.

  • Ensure that content from the website is presented in the most effective manner for Students and for their device

  • In order to administer, support, improve and develop European City Campus website, we do analyse some information we collect during Students visits to European City Campus website.

  • Maintain the Admission of European City Campus have with Students, such as a course application form or any other service Students wish to access.

  • Notify Students about changes to European City Campus service.

Where does European City Campus get Student's personal data from?

We obtain personal data about you from the following sources:

  • From Student's applications, and from any additional information they provide as part of a pre-application or post-application enquiry, to supplement or clarify their application, or as part of a feedback request, appeal or complaint.

  • From third party sources (for example, other institutions involved in collaborative programmes). When we obtain personal data about Students from third party sources, we will aim to ensure that the third party has lawful authority to provide us with Student's personal data.

Purposes for processing

The information Student provides will be used by European City Campus to give them accurate pre-application advice, for the assessment of their application, to invite them to take part in on-campus or online events, and for the consideration of appeals and complaints.

Why European City Campus process Student's personal data

There are various legal bases for why we use Student's information.

Here is a brief explanation of each of the legal bases:


1. Consent

On specific occasions, European City Campus will only process certain data if Students consent. For example, on their application form, they only need to provide certain “special categories” of data if they agree to that.

2. Necessary for entering into a Student Admission 

On many occasions, European City Campus will process Student's data to enable it to meet its commitments to them, for example assessing their application for an offer of a place.


3. Necessary for the performance of a task carried in the public interest 

European City Campus is an educational establishment and in particular, its educational activity is conducted in the public interest (including Student's interests and the interest of others).


4. Necessary for the purposes of the legitimate interest of European City Campus or a third-party subject to overridden interests of the data subject

European City Campus (and sometimes third parties) has a broad legitimate interest in activities that connect to the activities and education of Students. Subject to those interests not being overridden by the interests of fundamental rights and freedoms of Students, it will pursue those interests. A good example of this legitimate interest would be conducting surveys to better understand people’s reasons for declining an offer of a place. 

Special category data is personal data that is more sensitive, and so needs more protection. This data would include anything that reveals the racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s gender life. To process these types of data additional legal bases are required:

  • Processing “special categories” of data where Students have given consent that European City Campus will process certain sensitive information about them with their consent, for example, to contact Students in relation to any adjustments they may require as a result of a disability, or combat fraud.

  • Processing “special categories” of data where necessary for reasons of substantial public interest.

Sharing the Student's information

Police forces within Sri Lanka can request information about an applicant’s contact details, programme and start date that European City Campus may share under the PDPA. Any requests from outside Sri Lanka will be reviewed by the Head of Student Administration Services.

Information provided by applicants about their qualifications may be shared with awarding bodies, previous academic institutions or national or international verification services to verify qualifications and grades.

Information about applicants for professional degrees who have accepted an offer from European City Campus may be shared with relevant professional registration bodies.

Information about successful applicants for degrees awarded jointly by European City Campus with partner organisations, and where European City Campus is processing the applications, is shared with the partner organisation.


Students' information may be used to allow European City Campus to carry out surveys. These include the decliners’ survey which is sent to applicants who have declined an offer of a place at European City Campus or surveys of applicants who have participated in offer holder events, and help European City Campus to improve the services and the applicant experience.


European City Campus use cookies and other technologies to improve our service, enable the use of third-party services and serve interest-based advertising on third-party websites.

When Students leave European City Campus website or click on links that lead to external websites, we are unable to control what cookies are set in any way. Students will need to set their cookie preferences for those sites as well.

Automated processing and profiling

European City Campus does not use profiling or automated decision-making processes.

Storage of Student's information

Student's information is securely transmitted via European City Campus website. Once we have received Student's information, we will also use strict procedures and security features to prevent unauthorised access.

How long European City Campus keeps Student's data depends on the purpose for which the information was supplied. Students will be informed of how long the data will be kept during the process of giving their personal details.


Where European City Campus has given Students (or where Students have chosen) a password to access certain parts of the website or Student Account, Students are responsible for keeping this password safe and confidential and they must not share a password with anyone.

Online/Bank Transfer transactions

All payment transactions will be encrypted where European City Campus receives the payments from our Students.

Disclosure of Student's information

European City Campus will not share, sell or distribute any of the information Students provide to us without their consent, except where disclosure is:

  • Necessary to enforce European City Campus rights, including under European City Campus's Terms and Conditions.

  • Required or permitted by law

Management information, research, and learning analytics

European City Campus may analyse data on applications, offers and acceptances in order to:


1. Understand the relationship between Pre-University qualifications and student achievement

2. Assess under-representation in different groups of students

3. Assess the impact of:

  • Contextual admissions

  • Admissions policies

  • Changes in education and exam systems

  • Government initiatives

  • Student recruitment activities

While European City Campus will where possible use anonymised data for these purposes, in some cases European City Campus will use personal data where there is a legitimate interest in doing so. Where European City Campus uses personal data for these purposes and will ensure that any published information is anonymised.

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